Privacy Policy

The protection of personal data is an important concern for the Hartmut and Ilse Schneider Foundation for Children, Switzerland.

This Privacy Policy informs you about the nature, scope and purpose of the processing of personal data by the Hartmut and Ilse Schneider Foundation for Children, Switzerland (hereinafter "HISF", "we" or "us") and outlines the measures taken to ensure data protection in accordance with the applicable data protection law. In addition, this Privacy Policy informs you about your rights in connection with the personal data we process about you.

If you have any questions about how we process your personal data, please use the contact details below. We will respond to your request as soon as possible.

I. Responsibility

The controller of your personal data within the meaning of the Swiss Federal Act on Data Protection (FADP) is the:

Hartmut and Ilse Schneider Foundation for Children, Switzerland
c/o DO Fiduciary Services AG
Brandschenkestrasse 90
CH-8002 Zürich
info@do-services.ch

II. Overview

HISF processes personal data for various purposes. A detailed list of our data processing activities can be found below under "Type and purpose of data processing".

As a rule, your personal data is processed and stored in Switzerland. In some cases, HISF also works with third-party providers who may store and process your data in a country other than Switzerland. Further information on this can be found below under "Disclosure of personal data to third parties".

III. Type and purpose of data processing

The collection, processing and storage of your personal data is carried out as described below.

1. Operation of our website

We use your personal data to operate and optimize this website and to ensure that the website loads correctly and is secure. For these purposes, we collect, process and store the following personal data about you: Information about your browser, network and device, Web pages you visited prior to visiting our website, Web pages you view while on this website and your IP address.

We also evaluate the behavior of visitors to our website. The data is analyzed statistically and is never used to observe or identify individuals. The knowledge gained helps us to optimize our online presence for the benefit of users.

2. Contact requests

If you contact us, e.g. by contact form, by email or by post, we process personal data about you (such as your name, contact details, email address and the content of our correspondence with you) in order to answer your inquiries, complaints or other questions when you contact us.

3. Contributions

The collection, processing, storage and disclosure of personal data other than those already mentioned may be necessary for the evaluation of your application for a contribution, for internal and external reporting by HISF in connection with contributions and for paying out contractually agreed or awarded contributions. This includes, e.g. your bank account details, contact details, information from the application for a contribution and other information requested or submitted for reporting purposes. If you share personal data with us about other people in connection to contributions and for report, you are responsible to ensure that you are permitted to share such information with us.

4. Donations

When you make a donation to HISF, we process your personal data (such as your name, contact details and payment details) in order to receive the payment and register it internally. In addition, we store your personal data locally on our donor list.

IV. Cookies

Like almost all websites, we also use cookies and similar technologies: small text files that are stored on users' devices. Session cookies are automatically deleted when the browser is closed. Other cookies have an expiry date or remain stored permanently in order to recognize your browser the next time you visit.

We use cookies to operate this website and to ensure that the website loads correctly. We limit ourselves to the use of functional and necessary cookies. Functional and necessary cookies are always used. You can find an overview of the cookies placed on users' devices here.

You can generally block cookies in your browser settings or delete them at any time. Unfortunately, it is possible that if you do so you may not be able to use all the functions of this website.

V. Disclosure of personal data to third parties

1. Data disclosure

Your personal data will only be disclosed to third parties if you have expressly consented to this, if we are legally obliged to do so, if it is necessary in the context of using our website, answering questions, processing inquiries or providing contributions or for the other purposes described in this Privacy Policy.

2. Categories of recipients

Your personal data may be disclosed to the following categories of recipients:

  • Service providers
    Service providers are mainly IT service providers from whom we procure services, among others, in the areas of website operation, data storage, cloud services and sending emails.

  • Courts and authorities
    We may disclose your personal data to third parties if required by law or by the authorities (e.g. tax authorities in connection with the payment of contributions and other support services).

  • Advisors, lawyers and insurance companies
    If this is necessary to protect our interests or if there is a legal obligation to do so, we may disclose your personal data to our advisors, lawyers or insurance companies.

We may also disclose your personal data to other third parties if:

  • you have - where necessary - given your consent;

  • we are obliged to do so due to legal, regulatory or business obligations;

  • this is necessary in connection with a takeover or dissolution of the foundation or other similar events as well as in the unlikely event of insolvency or a similar events;

  • this is necessary in connection with legal proceedings or to assert or defend against claims.

VI. Cross-Border data transfers

Your personal data is mainly processed on our own local servers in Switzerland. In particular, the use of the contact form may result in certain personal data being disclosed to EU member states and the USA by the provider through the processes connected with the provision of this website. The disclosure of data to EU member states is permitted, as these countries offer an adequate level of data protection. For the disclosure of data to the USA, we sign contractual guarantees with our service providers, in particular the EU Standard Contractual Clauses (including the Swiss Annex), or rely on corresponding decisions by the competent authorities, e.g. the Swiss-US Data Privacy Framework once it has entered into force.

We further disclose your personal data to our board members in Thailand insofar as this is necessary in connection with HISF's funding activities. For the disclosure of personal data to Thailand for the purpose of evaluating your application for a contribution, for the purpose of internal and external reporting by HISF in connection with contributions and for the purpose of paying out contributions, we rely on your consent, which you give when using the contact form for the first time for the duration of the evaluation of the application and any potential funding by HISF. You can revoke your consent at any time by email or in writing using the contact details below.

VII. Automatic individual decisions and profiling

At present, we do not carry out any profiling with your personal data and no automated individual decisions are made on the basis of personal data. If this should change, we will inform you by updating the Privacy Policy accordingly.

VIII. Storage and deletion

Data that you send us, e.g. via the contact form, or that we collect about you, is used by us exclusively for its intended purpose.

We will therefore store your personal data for as long as is necessary for the purpose for which it was collected (e.g. for the provision of funding and contributions). Your personal data will be deleted at the latest after expiry of the statutory retention period or, if there is no statutory retention period, ten years after termination of a contribution agreement or the conclusion of a contribution.

We may store personal data for a longer period if you have consented thereto, as long as consent is not withdrawn, if this is necessary to fulfill a legal obligation (e.g. accounting regulations or tax law), based on a binding order of an authority, as part of a procedure or in case we have overriding legitimate interests.

IX. Data security

We have implemented technical and organizational measures to protect your data from misuse when using our website and the associated functions and services, as well as to store your personal data securely internally in electronic and physical form in order to protect it from unauthorized access, improper use or disclosure, unauthorized modification or unlawful destruction or accidental loss.

When relying on processors, we use suitable contractual agreements to ensure that data protection is also guaranteed by the processors throughout the processing of your personal data. Our processors are obliged to process your personal data exclusively on our behalf and in accordance with our instructions and to implement appropriate technical and organizational measures to ensure data security.

Our contracted service providers who have access to confidential information (including your personal data) are subject to a duty of confidentiality and have signed data processing agreements, to the extent required.

X. Your rights

Your rights in relation to the processing of your personal data include

  • the right to access your personal data stored by us and its processing;

  • the right to receive your personal data in a machine-readable format;

  • the right to review the accuracy of your data and, if necessary, to request that it be updated or corrected;

  • the right to have your personal data deleted;

  • the right to withdraw your consent to the processing of your personal data at any time;

  • the right to restrict the processing of your data under certain circumstances; and

  • the right to object to the processing of your data.

Please not that certain legal conditions and exceptions may apply to these rights. In some circumstances, we may refuse your request to exercise these rights if this is permitted by law. We would inform you accordingly and provide the reasons for such refusal.

Finally, you have the right to lodge a complaint with the competent data protection supervisory authority. In Switzerland, this is the Federal Data Protection and Information Commissioner (FDPIC).

XI. Our contact information

Hartmut and Ilse Schneider Foundation for Children, Switzerland
c/o DO Fiduciary Services AG
Suurstoffi 22
CH-6343 Rotkreuz
info@do-services.ch

XII. Changes to this privacy policy

We reserve the right to make changes to this Privacy Policy from time to time. The current version published on our website shall apply.

Status: 1 December 2023